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Short Course Speaker Guidelines
Pump Symposium : Short Course Guidelines

Congratulations on your short course’s acceptance by the International Pump Users Symposium Advisory Committee. The following information provides guidelines that will assist you in the preparation of your notes and presentation at the International Pump Users Symposium.

You will find it helpful to read through all these instructions in order for you to determine what is needed and expected—from the beginning to the end of this process.

Due Dates:

View the complete Publication Schedule

GENERAL INFORMATION

Overview of Production Cycle

• The Turbomachinery Laboratory sponsors the International Pump Users Symposium every Spring.
• Advisory Committee reviews the short course proposals, makes selections, and assigns a coordinator.
• Director sends invitation letters to speakers, with a copy to the coordinator.
• Author submits administrative information for all speakers, an outline for program/website, photos, bios.
• Author submits completed short course notebook to coordinator for final approval.
• Author submits completed, approved short course notebook to Turbomachinery Laboratory.
• Laboratory staff coordinates commercial copying and binding of the notebooks.

Author Contact Information
We need a completed Data Form for Symposium Publications for each speaker. Please fax information on this form, as soon as possible. Remember to include phone and fax numbers, and email addresses if available. Please keep us informed of any changes in this information!

The Coordinator
The Advisory Committee has assigned one of its members as your coordinator. Your coordinator will be of significant assistance to you. You must submit your completed short course notebook to your coordinator for final approval before submitting notebook to the Turbomachinery Laboratory. This must be done with sufficient time allowed to make any suggested changes and still meet the Turbomachinry Laboratory’s due date of January 22, 2008. If you are having trouble completing the short course notes to meet the date requirements, please contact your coordinator and Joanne Burnett (979-845-2924) immediately.

Description and Outline for the Program
A brief description and outline of your Short Course are needed for the Program as soon as possible. These should describe what will be presented and learned from your Short Course. The description should also include the experience level that the attendee should have to get the most benefit from it.

Clearances and Copyrights
If material has been previously published or copyrighted, please obtain written permission and copyright notice from publisher or copyright holder. Forward this information with, or in advance of, your notes.

SUBMISSION OF SHORT COURSE NOTES

If, for some reason, you cannot meet the due date, please contact your coordinator and Joanne Burnett immediately. Please do not fax or email notes. A hardcopy reproducible printout is what is needed. Please do not submit electronically.

Be advised to use the correct address for mail delivery or overnight delivery or your package will be delayed.

General Production Guidelines
Some general guidelines for preparation of your notes follow. These guidelines are based on our past experience and attendee input, and your attention to them will be appreciated.

• Short Course Notebooks will now be reproduced in color. If you wish to take advantage of this process, please let Joanne know at the time of your Notebook submittal.
• Due to time and staffing restraints, the Turbomachinery Laboratory does not edit the short course notebooks. Your coordinator will oversee the quality of what is contained in them. Attendees are paying for the notebooks and deserve to have something that is of top quality to benefit them now and in the future.
• Organization of the notebook:
  • Title page (we provide)
  • Author biographies (we can provide)
  • Table of Contents
  • Introduction (optional)
  • Agenda (optional)
  • Main text
• The short course materials should be in the order of, and include all materials planned for the presentation. We receive numerous attendee complaints when this guideline is not followed.
• Because short course notebooks are reproduced directly from what is submitted, please submit clean, first generation artwork (or top quality second generation). Our commercial printer does have the capability of scanning (in the case of photos). The key is for you to provide specific instructions to us. This applies also to whether or not the pages are duplexed. As a rule, to make the notebooks less cumbersome, pages are duplexed (printed on both sides of the paper). If you do not want a page or pages duplexed, please indicate that to us.
• For black and white reproduction, black and white laser copies (800 dpi) reproduce the best.
• We can provide no more than 10 dividers in the notebook (Sections 1, 2, ... 10). Please indicate where you would like these tabs to be placed.
• Leave a left margin of at least one inch, and at least a one-half inch top, bottom, and right margins.
• Company names or logos must not appear on any slides or overheads or printed copies of such in notebook.
• If material has been previously published or copyrighted, please obtain written permission and copyright notice from publisher or copyright holder and forward this information with, or in advance of, your notes.
  

PRESENTATION AT SYMPOSIUM

If a short course is being presented by only one or two speakers, the Turbomachinery Laboratory waives their symposium registration fees. If there are three or more speakers, fees are not waived.

Short Courses are to be about seven hours in length and are presented on Monday of symposium, from 8:30 a.m. until 5:00 p.m. at the George R. Brown Convention Center. There are 30 minute coffee breaks at 10:00 a.m. and 3:00 p.m., and luncheon is served from 12:00 noon to 1:15 p.m.

Registration is limited in these courses, and your audience will consist of a maximum of 100 attendees.

Please return the Audio Visual Request Form by the due date shown.

If you will require any special teaching aids at symposium for your Short Course (e.g., demo equipment, books, standards), please notify Joanne Burnett as soon as possible. If demo equipment is to be used, you will need special shipping and setup instructions.

If books are to be included, this may change the attendee registration cost of your course. Please contact Joanne quickly because increased costs can affect our Registration Forms, which are developed very early in the symposium cycle.

Generally, your coordinator will introduce the Speakers for your Short Course. They will also be on hand for the duration of the course to assist you if any problems arise (with audio visual, handouts, etc.). If there are problems concerning microphones, slide projectors, lights, etc., the coordinator will contact the Leaders Registration Desk and we will alert the necessary personnel.

There are evaluation sheets at the back of each Short Course Notebook. Please prompt attendees to fill them out. The information from these evaluations is important in deciding whether the Short Course should be repeated and they often offer helpful suggestions. Please see that all completed evaluations are turned into the Leaders Registration Desk as soon as the Short Course is over.

CONTACT INFORMATION:
Joanne Burnett
Publications Editor
Turbomachinery Laboratory
Room 309 Doherty Building / Spence Street
3254 TAMU
College Station, TX 77843
979-845-2924 ph
979-845-1835 fx
joanne@turbo-lab.tamu.edu

AVW Instructions

Leader Data Form

Non-Commercial Agreement

Publication Standards

Publication Schedule

Spouse Program

Publications Editor
Joanne J. Burnett
979-845-2924 ph
979-845-1835 fx

REGISTRATION DESK:
Level TWO
Registration Area C

EXHIBIT HALL:
Level ONE
Exhibit Hall C

SHORT COURSES & TECHNICAL SESSIONS:
Level THREE